Cost Information

Japan Preliminary Cost Estimates

These preliminary cost estimates are provided to help with planning and budgeting. Final per person cost are subject to change and will differ depending upon point of departure, currency conversion rates, and other factors.

Registration Fee (nonrefundable)

$250 USD per school/registration

Delegate Fee

$170 USD (estimate) per delegate/head delegate


Book early! Once our rooms sell out you may need to pay full price or find your own accommodations.

To Be Determined (2020 rates were 12,000-19,000 Japanese Yen per person, per night with a limited number of rooms in each price range)

Maximum of 4 people per room in individual beds. Breakfast and internet access included. A limited number of single rooms for faculty only are available.

See the Hotel Information page for details

Cultural Tours (Optional, schools in Japan may not attend)

Hiroshima Experience: Ride a bullet train to see the Hiroshima Peace Memorial Genbaku Dome and Museum (where the first atomic bomb was dropped). An opportunity to hear testimony from an atomic bomb survivor will be provided.

Ancient Kyoto: Home to numerous UNESCO temples and garden sites. We hope to visit Kiyomizu-dera Temple Complex and Fushimi Inari Taisha Shrine with its 5,000 vermillion gates.

To Be Determined (2020 rate was $200 USD per person)

Discover Kobe Tours (Optional)

Kobe Bus Tour A (space is limited)

Kobe Bus Tour B (space is limited)

Kobe Walking Tour C

These Sunday bus and walking tours are open to everyone. Bus transport and admission fees (where applicable) are being covered. 

Tram and Opening Day Lunch Fee (Mandatory)

To Be Determined (2020 rate was $30 USD per person)


Breakfast: included at conference hotels

Lunch: Wednesday's welcome lunch is provided, all other lunches are on your own

Dinner: on your own

Airport Ground Transportation

Costs Vary

For international flights, Osaka Kansai International (KIX) airport is the most convenient direct route to get to Kobe. Some major carriers also route passengers through Tokyo Narita (NRT) or Tokyo Haneda (HND) airports at little or no extra cost and may offer a choice of Osaka Kansai International (KIX), Osaka Itami (ITM), or Kobe (UKB) airports as final destinations. There are buses from the Osaka airports to Kobe Sannomiya Station (about a 70 minute drive) where there is a complimentary Portopia Hotel shuttle bus. Also, there is a 31 minute high-speed ferry from Kansai International Airport, the Kobe-Kansai Airport Bay Shuttle, to Kobe Airport (then 8 minutes on the Port Liner Monorail to the conference hotels). See the Ground Transportation section of the Costs page for more details.

If delegations want to make a stopover in Tokyo, on their own, make sure to book the Tokyo-Osaka portions with the rest of your flight itinerary since that route is very busy. Tokyo-Kobe flight segments are also possible. If your delegation plans to sightsee in Tokyo, then the Shinkansen (bullet train) is an alternative to flying. However, taking the Shinkansen from Tokyo to Kobe is expensive and time consuming if delegates are not planning to stay in Tokyo. Compare prices to the LCC (Low Cost Carriers) Peach (Narita airport in Tokyo to Osaka) or Skymark (Haneda airport in Tokyo to Kobe) for fast and cheap alternatives.

Other Costs to Consider

  • Travel to and from Kobe, Japan
  • Insurance (Health, Travel, Trip Cancellation, Emergency Evacuation, etc.)
  • Passport (make sure the expiration date is at least six months after the conference dates)
  • Visa (if needed)
  • Sightseeing and Souvenirs