Cost Information

Germany Preliminary Costs

These preliminary cost estimates are provided to help with planning and budgeting. Final per person cost will differ depending upon point of departure, currency conversion rates, and other factors. 

Registration Fee (nonrefundable)

$250 USD per school / registration

Delegate Fee

$170 USD per delegate / head delegate

Faculty Fee

$170 USD per faculty advisor

Students may not register as faculty


Book early! Once our rooms sell out you may need to pay full price or find your own accommodations.

77-194 Euros per room, per night (limited number of rooms at each price)

Maximum of 2 people per double/twin room. Breakfast and internet access included.

See the Hotel Information page for details

Mandatory Tours (optional for German schools)

Preliminary possibilities:

Day 1: Wartburg Castle (UNESCO World Heritage Site) and Buchenwald Concentration Camp, lunch included

Day 2: Point Alpha Memorial and Erfurt City Tour, lunch included

Thursday: U.S. Thanksgiving Dinner (German delegations who opt out of the tours may attend for 35 euros per person)

Friday: Delegate Social Event

$180 USD per person (rough estimate)


Breakfast: included at conference hotels

Lunch (Monday-Tuesday): for those taking the tours, all other lunches are on your own

Dinners: on your own (dinner on Thursday is included for those who paid for the tours; German delegations who opt out of the tours may attend for 35 euros per person)

Airport Ground Transportation

Costs Vary

The nearest airports for international flights are Munich (MUC), Frankfurt (FRA), and Berlin Schönefeld (SXF) or Tegel (TXL). To get to Erfurt from the airports consult the Deutsche Bahn Website to book train tickets online. If you book well in advance it’s usually less expensive. The airport in Frankfurt is connected to a train station (FRA Fernbahnhof), so you literally just need to follow the signs to the train station and hop on the train. In Berlin and Munich you need to take a bus/metro to the main train station. The train ride is roughly two hours from all three cities.

Other Costs to Consider

  • Travel to and from Erfurt, Germany
  • Insurance (Health, Travel, Conference / Trip Cancellation, Emergency Evacuation, etc.)
  • Passport (make sure the expiration date is at least six months after the conference dates)
  • Visa (if needed)
  • Sightseeing and Souvenirs